Trellis Social Enterprise
Thank you for choosing Trellis!!
Your raffle journey starts here!
IMPORTANT NOTES:
Please be sure to have all of your dates, prize information, prize photos, and organization information ready before you begin.
Please note that this form will not submit if any required fields are missing.
If you complete the form and do not see the
Thank You/Confirmation page
, then the form is missing information and has not been submitted. You will be able to go back and add the missing information without losing your progress.
If you close your window, the data you have entered will be saved automatically and populate next time you open
If you are a new customer please connect with us at this
link
, please note that we can not provide you with your documents until you have been onboarded and have a Trellis account.
If you have any questions please contact us at
[email protected]
and we would be happy to help!
I have read the above and I am ready to start filling out my form →
Canadian Raffle Intake Form
Raffle Contact First Name
Raffle Contact Last Name
Raffle Contact Email
Raffle Contact Phone Number
Organization Legal Name
This name will be used on your application documents
Have you run a raffle with Trellis before?
Yes
No
Signing authority same as raffle contact?
No
Yes
Organization Signing Authority Name
*this will be the name assigned to your contract
Organization Signing Authority Email
*this will be the email assigned to your contract
Organization Full Address
Have you added your organization's address into your Trellis account?
Yes - Skip entering address here
No - I will enter my address here
Unit #
Street Address
City
Province/Territory
Postal Code
Raffle Information
What is the title of the fundraising page you want the raffle built on?
This is the name of the fundraising page you will see on your dashboard. You may also indicate that you want us to create a new fundraising page for you.
Is the physical location where you are going to draw the winner the same as the organization address?
Yes
No
Unit #
Street Address
City
Province/Territory
Postal Code
Is the public facing raffle contact details same as raffle contact?
Yes
No
Public Facing Raffle Contact Email
*this will be the contact email for your raffle purchasers
Public Facing Raffle Contact Phone #
*this will be the contact number for your raffle purchasers
Raffle Ticket Image (Optional)
If applicable, please upload a raffle/ event logo you'd like to have included on your ticket. Your logo uploaded inside your Trellis account is already included on the ticket. Photo Size Recommendations: 600 x 600 pixels, less than 100kb, JPEG or PNG file
Drag and drop or browse files to upload
Sponsor Logo (Optional)
If applicable, please upload any sponsor logo you'd like to have included on your ticket image. Photo Size Recommendations: 600 x 600 pixels, less than 100kb, JPEG or PNG file
Drag and drop or browse files to upload
Raffle Sales Start Date
This should be at least 3 business days away plus the time an application takes with gaming in your province.
Raffle Sales Start Time
Please be sure to double check you have selected the correct time of day to start sales.
Raffle Sales End Date
Raffle Sales End Time
Please be sure to double check you have selected the correct time of day to end sales.
Please indicate your timezone
What type of raffle you want to run?
50/50 Raffle (recommended)
Prize Raffle
Both Prize Raffle and 50/50 on the same page
Monthly/ Quarterly 50/50 (Pro Plus & Enterprise Plans Only)
Do you want to use the same raffle setup you had before?
If you select yes, we will use the same ticket pricing and bundle, early birds details and seeding and guaranteed prize(if applicable).
Yes
No
Title of Raffle to Duplicate
50/50 Early Bird Draw Details
Do you want to add early bird draw(s) to your 50/50?
Only allowed for Alberta, Manitoba, Nova Scotia, Ontario, and Saskatchewan. If you want 'early bird' for your prize raffle, please include that with your prize raffle draw information. This is only for 50/50.
Yes
No
How many early bird draw(s)?
1 (recommended)
2
Early Bird Title 1
Title/Description( Cash, Basket with..)
Value
Retails Value of the item
Early Bird Draw Date 1
Early Bird Draw Time 1
Early Bird Prize Image 1
Please upload a 16x9 high resolution image.
Drag and drop or browse files to upload
About Images
Images are required for all early bird prizes and prize raffle prizes. If no image is provided we will use a generic image as a place holder. You can always change your prize images once your raffle is built by accessing raffles and 50/50's from inside your fundraiser builder on Trellis.
Early Bird Title 2
Title/Description( Cash, Basket with..)
Value
Retails Value of the item
Early Bird Draw Date 2
Early Bird Draw Time 2
Early Bird Prize Image 2
Please upload a 16x9 high resolution image
Drag and drop or browse files to upload
Is there anything else we need to know about your early bird draw(s)?
Raffle Details and Prizes
50/50 Title
50/50 Total maximum value of tickets to be sold
In BC and AB we recommend using 20,000 unless you are running an event over 20,000. Ontario 50/50s do not have a limit so you should aim much higher than you expect to earn.
50/50 Draw Date
50/50 Draw Time
Prize Raffle Title
Prize Raffle
Total maximum value of tickets to be sold
In BC and AB we recommend using 20,000 unless you are running an event over 20,000.
How many prizes do you have?
We recommend having 1-3 prizes to keep things simple for your donors
1
2
3
4
5
More than 5?
All prize raffle draws have the same draw date/time?
Yes
No
Prize Raffle Item 1
Prize Raffle Item 1 Value
Prize Raffle Item 1 Description
Prize Raffle Item 1 Draw Date
If you are using the same draw date for all prize draws please enter it here also
Prize Raffle Item 1 Draw Time
If you are using the same draw time for all prize draws please enter it here also
Prize 1 Image(s) (Optional)
Please upload 16 wide x 9 tall high resolution images.
Drag and drop or browse files to upload
Prize Raffle Item 2
Prize Raffle Item 2 Value
Prize Raffle Item 2 Description
Prize 2 Image(s)
(Optional)
Please upload 16 wide x 9 tall high resolution images.
Drag and drop or browse files to upload
Prize Raffle Item 2 Draw Date
Prize Raffle Item 2 Draw Time
Prize Raffle Item 3
Prize Raffle Item 3 Value
Prize Raffle Item 3 Description
Prize 3 Image(s)
(Optional)
Please upload 16 wide x 9 tall high resolution images.
Drag and drop or browse files to upload
Prize Raffle Item 3 Draw Date
Prize Raffle Item 3 Draw Time
Prize Raffle Item 4
Prize Raffle Item 4 Value
Prize Raffle Item 4 Description
Prize 4 Image(s)
(Optional)
Please upload 16 wide x 9 tall high resolution images.
Drag and drop or browse files to upload
Prize Raffle Item 4 Draw Date
Prize Raffle Item 4 Draw Time
Prize Raffle Item 5
Prize Raffle Item 5 Value
Prize Raffle Item 5 Description
Prize 5 Image(s)
(Optional)
Please upload 16 wide x 9 tall high resolution images.
Drag and drop or browse files to upload
Prize Raffle Item 5 Draw Date
Prize Raffle Item 5 Draw Time
More than 5 prizes? Please download a copy of this
template
on your computer, fill it out, and upload it below.
If you would like us to upload prize photos to your raffle, please attach them here also
Please upload 16 wide x 9 tall high resolution images.
Drag and drop or browse files to upload
About Uploading Images
Images are required for all prize raffle prizes. If no image is provided we will use a generic image as a place holder. You can always change your prize images once your raffle is built by accessing raffles and 50/50's from inside your fundraiser builder on Trellis.
Raffle Ticket Information
For Ontario: Please note that Ontario does not limit 50/50s and we will use large numbers to ensure you do not sell out of any particular package.
Here are articles you might find useful to help you decide:
Exploring Raffle Prizes and Ticket Prices and How to Create Excitement and Success
How to calculate the number of available bundles for your ticket tiers
How many ticket packages do you want to offer?
1
2
3 (recommended)
More than 3
Let Trellis calculate how many bundles should be made available for each price
Yes
No
Ticket Packages for Prize Raffle
Ticket Packages for 50/50
Number of Tickets for This Price
Sale Price (what is the price for this ticket bundle)
Number of Available Bundles
Number of Tickets for This Price
Sale Price
(what is the price for this ticket bundle)
Number of Available Bundles
Number of Tickets for This Price
Sale Price
(what is the price for this ticket bundle)
Number of Available Bundles
Ticket Packages for 50/50
If you are running both a Prize Raffle and a 50/50, we will use the same ticket packages you have set for the prize raffle if you leave the below empty.
Number of Tickets for This Price
Sale Price (what is the price for this ticket bundle)
Number of Available Bundles
Number of Tickets for This Price
Sale Price (what is the price for this ticket bundle)
Number of Available Bundles
Number of Tickets for This Price
Sale Price (what is the price for this ticket bundle)
Number of Available Bundles
More than 3 ticket packages? Please download a copy of this
template
on your computer, fill it out,
and upload it below.
Drag and drop or browse files to upload
For your prize raffle, how do you want your tickets to be setup for each draw?
Shared drum of tickets for all prizes (recommended)
Separate drum of tickets for each prize (Pro Plus and Enterprise Plans Only)
Click this link to know the difference between a shared drum of tickets vs. a separate drum of tickets for each draw/prize
Advanced Raffle Information
You can skip past this page for most raffles.
Please only fill this section in if you want to seed your pot (for example, with a donation from a sponsor) or have a minimum payout you are promising your donors regardless of ticket sales.
To learn more, please
Click this link to understand how seeding the pot and guaranteed prize works
Are you going to seed your 50/50 pot with a starting amount?
No
Yes
How much are you allocating to the pot of this 50/50? Your winner will take half of this.
Are you going to guarantee your winner will take home a certain amount from your 50/50 regardless of pot size?
No
Yes
How much are you going to guarantee to the winner of this 50/50?
Monthly and Quarterly 50/50s
Pro Plus and Enterprise Plans may run monthly 50/50s. If you have any questions or need additional assistance please contact us at
[email protected]
.
Monthly raffles will be built entirely on the same Fundraising page. You can see a sample of this here. It is important to note that you must have the license for all draws in order to go live. We can not make only one draw live at a time. Once live we are unable to make changes.
If you would prefer to run your reoccurring raffles on separate pages please submit a regular 50/50 intake form for each raffle as you are ready.
Please download our monthly and quarterly raffle
template
to let us know your dates.
Please upload your completed template
The template from above should not be altered and should be in excel format
Drag and drop or browse files to upload
Final Questions
Do you already have your own rules of play that you want to use? Please upload it here in Word Doc format.
We will supply you with a template rules of play so if you do not already have one you can skip this part.
Drag and drop or browse files to upload
Do we need to know anything else? Tell us below!
Please note, if any required portions of the form are not filled in, it will not submit. If you click the 'Submit Form' button and do not reach our thank you page, please go back to check which box has been missed.
Submit Form
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